VENDOR APPLICATION FEE
The Vendor application fee for an approximately 15 ft. x 12 ft. space is $50.00 (Non-Profits), $75.00 (Arts & Crafts), or $100.00 (Retail) payable to the North Carolina Pecan Harvest Festival.  Acceptance into the NC Pecan Harvest Festival is at the discretion of the NC Pecan Harvest Festival Committee and submission of an application does not guarantee acceptance. Applications are due by November 2, 2023.  Applications received after November 2nd will be considered only if there is still space available.

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​THE NC PECAN HARVEST FESTIVAL HAS ESTABLISHED RULES & POLICIES TO ENSURE ALL VENDORS ARE CONSIDERED EQUALLY AND TO ENSURE THE SAFETY OF THOSE ATTENDING THE FESTIVAL.  BY SUBMITTING YOUR COMPLETED APPLICATION, YOU AGREE TO ABIDE BY THESE RULES AND POLICIES. PLEASE READ THEM CAREFULLY.  YOUR COMPLIANCE IS MUCH APPRECIATED. 

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• The Festival Organizers reserve the sole right to select any and all participants. In addition to the criteria listed below,  applicants will be approved based on prior participation, product duplication, utility requirements, product appropriateness, and spirit of cooperation. 

• Submission of an application and payment does not guarantee acceptance into the NC Pecan Harvest Festival. Applications received after November 2, 2022 will only be considered if space is available. 

• Applications will be processed in the order received and must include all fees, requested photos, and other information that may be required for the application to be considered. An incomplete application will be removed from consideration. 

• All Arts & Crafts vendors must certify that items they are planning to sell are handmade. All vendors must submit a list of sample items that they intend to sell, with photos emailed to Contact@NCPecanFestival.com if possible.  Only approved items will be allowed to be sold at the vendor booth. 

• Vendor set-up begins at 6:00 a.m. on Festival Day, Saturday, November 4, 2023.  Check-in location is the corner of Pecan Street and South Madison Street in Whiteville, NC.  Enter the check in line from S. Lee Street (See map).

• All vendors must be set up by 8:00 a.m. and all vehicles must be moved off the street no later than 8:30 a.m. on festival day. Driving through crowds is strictly not allowed. Vendors must be ready to sell by 9:00 a.m. 

• Vendors must remain open and sales-ready until 4:00 pm.  Vendors are not allowed vehicular access onto the festival grounds until 4:30 p.m. Vendors are advised to bring dollies should they need to leave between 4:00 p.m. and 4:30 p.m. to transport goods to their vehicles. This also applies to vendors parked within festival parking area.

• Vendors must provide all display props including chairs, tables, electrical cords, etc. All tables should be covered to the ground, with boxes and materials hidden from sight ) Plan for inclement weather by using a tent or canopy. Sandbags or similar materials must be used to hold tents in place. You may not use anchoring device, such as spikes, due to pavement.

• Sales are limited to assigned spaces. No distribution, canvassing, flyers, nor vending of any kind may be done by strolling through the festival. 

• No refunds will be issued due to any disruption or interruption of the festival because of weather or any cause beyond the control of the Pecan Festival Committee. No refunds will be available due to your inability to attend the festival.

• Each exhibitor is responsible for collecting North Carolina Sales Tax.

• Generators are permitted only by special arrangements and must be inspected by staff.

• Payments returned by the bank for any reason will incur a $30.00 fee and the application will be removed from further consideration.  In addition, you will not be considered for future events.

• Vendors are responsible for leaving the space in the same condition as when the vendor arrived. All boxes and/or excess merchandise must be stored neatly at your booth without blocking sidewalks. Damage to the space must be reported immediately to the vendor coordinator. 

• No amplified music or speakers are allowed at vendor booths.

• If a vendor is rude or disrespectful to the public, event staff, or other vendors, they will be asked to leave the festival, no refunds will be given, and they will not be considered for future events.

• Vendors or their authorized designee are responsible for signing in at vendor check-in the day of the festival.

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APPLICANT ACKNOWLEDGEMENT:

Applicant understands the NC Pecan Harvest Festival Committee (hereafter “Festival Organizers”) reserves the right to reject any and all applications. Applicant understands that he/she is responsible for reading and adhering to all vendor rules and regulations as may be established by the Festival Organizers, as well as any and all applicable local, state, and federal laws and regulations. Applicant hereby agrees to indemnify, hold harmless, and release the City of Whiteville, and the Festival Organizers and any or all sponsors or agents from any loss, liability, damage, or costs (including attorney fees and court costs) and any and all claims of injury or damages resulting from and/or arising out of his/her participation in the NC Pecan Harvest Festival, whether caused by negligence or willful act of the Applicant or any other person. Applicant further understands that there will be no refunds in the event of rain. By his/her signature below, Applicant agrees to consider this application a commitment to abide by any and all rules and regulations that may be set forth by the Festival organizers and that it is solely responsible for obtaining any and all liability insurance coverage for his/her business/organization. Applicant understands that only items and information including in this application and approved by Festival Organizers may be sold and/or given away during the NC Pecan Harvest Festival. Applicant also consents to the NC Pecan Harvest Festival using its photograph, image, and/or sound in promotional materials, including print, broadcast, and online internet media.